Countdown to a perfect Christmas Party

To avoid many of the pitfalls involved in planning a well-attended and well-received office or company Christmas party, good preparation is all!

Here is a quick timetable and checklist that will help you to plan for the perfect Xmas party:

June/July	Fully research the Christmas party venues in your area. Get an idea of your likely numbers. Make sure that you have a list of possible dates for your party.
July/August	Get detailed quotations and availability for your shortlisted venues. Visit the venues on your shortlist and meet the organiser. Ask for references and any other details before booking.
August	Announce the date to all invitees. A simple meeting invitation through Microsoft Outlook is a great way to get this into their diaries.
September	Launch the party and remember to sell it well to engage the audience. Having ambassadors in each department for a large company will help with this.
October	Get an initial idea as to final numbers. Arrange to have a food tasting if offered by the venue. Check budget against guest numbers and consider extras and upgrades.
Four weeks prior	Send out reminder/teaser to all acceptances to retain interest.
Three weeks prior	Check final numbers and request special dietary requirements and any special needs.
One week prior	Do first draft table plan (if required) and final timetable for the night. Send final note to guests including directions to venue and getting home options.
On the day	Make sure your diary is kept free and get there at least four hours before the party starts to ensure all details are delivered. Take at least one colleague to help you.
The day after	Bask in the glory of universal praise and congratulatory e mails from directors and colleagues. (Oh, and try to deal with all those lost mobile phones and coats!)

The above timings are only a guide, and if you are planning an exclusive party on a prime December night, you will need to start this process as early as February to secure the best dates.

Good luck and do e mail us if we can help you plan the perfect party!